Procurement Specialist

POTTER ELECTRIC SIGNAL COMPANY

Job Description

Procurement Specialist

Potter Electric Signal Company, the recognized world leader in the Fire Sprinkler Monitoring Industry, has an opening for a Procurement Specialist. The Potter brand name and logo are synonymous with quality products and service. Our People Vision is to provide employment opportunities to those individuals who are performance-driven and dedicated to meeting the needs of the business, take pride in their work, and are team players who are enthusiastic and passionate about their jobs.

Job Summary: To coordinate the purchasing and inventory of materials, parts, equipment, and supplies for the organization by performing the following duties:

• Coordinates all activities related to purchasing beginning with intent to purchase through delivery.
• Analyzes the requirements, including preliminary specifications, preferred supplier, and date required.
• Solicits and evaluates bid proposals.
• Investigates and/or interviews potential suppliers to determine if they meet the specified requirements.
• Advises team members or management on the appropriate supplier to be used.
• Negotiates the lowest possible cost balanced against the optimum quality and schedule needs.
• Mitigates current and potential cost increases.
• Devises and implements creative material ordering methods to minimize inventory commitments and reduce lead times.
• Assures on time delivery, at the negotiated price and to agreed quality standards.
• Maintains timely control of orders, amendments, shipping notices, and other documents to assure accurate retention of records.
• Other duties as assigned

Competencies:

• Collects, analyzes, and researches data; Uses intuition and experience to complement data.
• Identifies and resolves problems in a timely manner; Develops alternative solutions; Works well in group problem solving situations;
• Develops and coordinates project plans; -Communicates changes and progress; Completes projects on time and budget; Manages project team activities.
• Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
• Manages difficult or emotional internal customer situations; Responds promptly to internal customer needs; Solicits internal customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
• Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
• Speaks and writes clearly and informatively; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Edits work for spelling and grammar; Presents numerical data effectively.
• Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Supports everyone's efforts to succeed.
• Understands business implications of decisions; Displays orientation to profitability; Works within approved budget; Develops and implements cost saving measures; Demonstrates knowledge of market and competition; Aligns work with strategic goals.
• Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values; and respects diversity.
• Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions. Adapts to changes in the work environment; Manages competing demands.
• Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals.
• Prioritizes and plans work activities; Uses time efficiently; Develops realistic action plans.
• Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
• Other duties as assigned.

Basic Qualifications

• Work Experience:  4+ years of applicable experience. Must have experience in a manufacturing environment preferably with electronics type commoditites.
• Education: Bachelor's degree (B.S.) from four-year college or university, an MBA a plus.  
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• Language skills: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.  Ability to write reports, business correspondence, and procedure manuals.  Ability to effectively present information and respond to questions from managers, clients, customers, co-workers.
• Mathematical skills:  Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.  Reasoning skills: Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Computer skills:  To perform this job successfully, an individual should have knowledge of Access Database software; Internet software; MRP software systems; Microsoft Office Products including Word and Excel software.
• Certificates, Licenses, Registrations:  APICS or CPIM certification preferred, or willingness to obtain.
• Travel:  Some travel to vendor sites will be required.

Physical Demands

• While performing the duties of this job, employee is frequently required to sit, talk, hear, or use hands. Must be able to occasionally lift and/or move up to 25 pounds.  Vision abilities required by the job include close vision and ability to adjust focus.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

• The noise level in the work environment is usually moderate.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Other Qualifications

• Problem Solving - Identify and resolve problems in a timely manner; gather and analyze information skillfully; develop alternative solutions; work well in group problem solving situations; use reason even when dealing with emotional topics.
• Project Management - Develop project plans; coordinate projects; communicate changes and progress; complete projects on time and budget; manage project team activities.
• Technical Skills - Assess own strengths and weaknesses; pursue training and development opportunities; strive to continuously build knowledge and skills; share expertise with others.
• Interpersonal Skills - Focus on solving conflict, not blaming; maintain confidentiality; listen to others without interrupting; keep emotions under control; remain open to others' ideas and tries new things.
• Oral Communication - Speak clearly and persuasively in positive or negative situations; listen and get clarification; respond well to questions; demonstrate group presentation skills; participate in meetings.
• Written Communication - Write clearly and informatively; edit work for spelling and grammar; varies writing style to meet needs; present numerical data effectively; able to read and interpret written information.
• Business Acumen - Understand business implications of decisions; display orientation to profitability; demonstrates knowledge of market and competition; align work with strategic goals.
• Ethics - Treat people with respect; keep commitments; inspire the trust of others; work with integrity and ethically; uphold organizational values.
• Organizational Support Follow policies and procedures; complete administrative tasks correctly and on time; support organization's goals and values; benefit organization through outside activities; supports affirmative action and respect diversity.
• Judgment - Display willingness to make decisions; exhibit sound and accurate judgment; support and explain reasoning for decisions; include appropriate people in decision-making process; make timely decisions.
• Professionalism - Approach others in a tactful manner; react well under pressure; treat others with respect and consideration regardless of their status or position; accept responsibility for own actions; follow through on commitments.
• Quality - Demonstrate accuracy and thoroughness; look for ways to improve and promote quality; apply feedback to improve performance; monitor own work to ensure quality.
• Attendance/Punctuality - Consistently at work and on time; ensure work responsibilities are covered when absent; arrive at meetings and appointments on time.
• Dependability - Follow instructions, respond to management direction; take responsibility for own actions; keep commitments; commits to long hours of work when necessary to reach goals; complete tasks on time or notify appropriate person with an alternate plan.
• Initiative - Volunteer readily; undertake self-development activities; seeks increased responsibilities; take independent actions and calculated risks; look for and take advantage of opportunities; ask for and offer help when needed.

Work Authorization

• Only applicants authorized to work in the US, please.

Since our beginnings, Potter has been committed to the highest standards of excellence, and that commitment has translated into Potter becoming a global brand. We produce quality products that help protect lives and investments all over the world.  We have a dedicated, world-class workforce that has built Potter's brand as the Symbol of Protection.

If you are ready to become part of our dynamic team, apply online at www.pottersignal.com

To learn more about our products and services, go to www.pottersignal.com

Potter is an Equal Opportunity Employer.

Current Openings for Procurement Specialist Jobs at Potter Electric Signal Company, LLC